How to Hire the Perfect Virtual Assistant

Operations19 Team • March 20, 2021 • 6 Min Read

Growing a business requires an ample amount of effort, energy, and time. It calls for you, as an owner, to develop a system and learn every skill it has to take to reach your goals.  It comes with tons of responsibilities that you have to fulfill. Sometimes, these tasks pile up and keep you underwater – unproductive. But you know what, you do not have to do everything by yourself! You need a Virtual Assistant!

With the help of virtual assistants, you can take the lead and strive for your company’s competitiveness. Finding the perfect VA is not an easy job to do and takes more than just skills and knowledge to find the right virtual who fits in your company.

What is a Virtual Assistant?

A virtual assistant works remotely and offers various services to businesses and entrepreneurs. They can be freelancers, independent contractors, or being managed in a VA agency. Virtual Assistant provides services such as:

  1. Customer Support
  2. Digital Marketing
  3. Social Media Management
  4. Audio and Video Editing
  5. Graphics Design.

Name them all and you can still find a virtual assistance service and pay them accordingly to the task performed and the given contract.

Virtual Assistant, How to Find the Perfect One

Why should I hire a Virtual Assistant?

Reduced Cost

Companies hire virtual assistants and pay them on their hourly rate instead of hiring an individual full-time to do a small job. Given the lower salary, lower training, and operations cost, it will help you to minimize expenses.

Offer 24/7 Service

Virtual assistants work in remote locations and provide services that can help to make your business available 24/7. Hire VAs from across the globe to cater to different time zones and provide greater flexibility in management.

Strengthen Weaknesses

It is quite hard to be a jack of all trades as an entrepreneur. With the help of VAs, you can fill in the skills gaps in your organization while gaining another skill set. 

Freelance Marketplaces

Looking for virtual assistants is easy. What makes it complicated is to test an individual to make sure they are reliable, communicative, and experienced to commit to the responsibilities. The question is, where can you find the perfect virtual assistant?

Get professionals from reputable sources and marketplaces such as Operations19.

Operations19 has the leading professionals who have landed projects with the world’s biggest and most influential brands. As an entrepreneur, you should purchase services from virtual assistants with proven track records. Choose to work with the leading professionals from Operations19.

The Hows of Hiring a Virtual Assistant

Now that you have finally decided to add virtual assistants to your organization, here are the steps that you should follow to help you find the best VA for your company.

Identify What Virtual Assistant to Hire For

It is essential to determine which position and what responsibilities should be fulfilled before the hiring process. In this way, you will be able to iron out the future tasks and identify the skills being demanded by your future projects.

Here are some examples:

  • Search Engine Optimization (SEO)
  • Blog maintenance
  • Social Network Promotion
  • Administrative Tasks 
  • Finding airfares and booking travel

If you are looking for specific qualifications, you may also indicate them on your list. Let us say you want a Facebook Ads Specialist or an SEO Expert, include it. This list would be beneficial for a more effective online job posting. 

Create A Virtual Assistant Job Posting Online


Now that you are done ruling out the task, qualifications, and responsibilities, cast a net out! Start by creating a job posting at Operations19. It will only take you 2 minutes and we will bring the professionals that would fit perfectly for you.

To write a specific, well-structured job posting, take note of the following:

  • Provide the company details.
  • Describe the profile of your Candidate
  • Indicate the job responsibilities
  • Add the job requirements

Conduct an Interview

Get the most out of the interviews with your candidates using software such as Skype, Zoom, and Google Meet. Hiring VAs may be challenging because you won’t be able to meet face-to-face.

Evaluating communication skills is one of the most important parts of an organization especially when it comes to remote working. Make sure the candidate can express himself clearly in both readings and writing in your preferred language.

Narrow down your candidates

After your job posting, you will be receiving a swarm of job proposals from professionals the marketplace has matched for you. You can track your candidates by considering their experience level:

  1. The Entry Level – these individuals are the doers and followers. Although they are fast learners, you still have to train and guide them through the whole process of the project. They are perfect for accomplishing basic tasks such as bookkeeping, telemarketing, data entry, and customer service.
  2. The Mid Level – virtual assistants who have years of experience and specialization. These are the VAs that you won’t have to train and specializes in tasks like content writing, click funnels, translations, and programming and development. The Mid Level freelancers charge higher than the entry-level.
  3. The Expert Level – the high-rated and the leading professionals. These are the consultants, specialists, and strategists who offer services such as building systems and managing projects.


  • Prepare Guidelines or SOP Manual

Introducing your company to virtual assistants should not be a repetitive task. Create a file containing your Standard Operating Procedure and provide the FAQS that would be helpful for your virtual assistant.

  • Allot time for training

Training and orienting your VA would help build the foundations of your relationship in the organization. Allotting time for this task would help your VA to learn more about the company and it is also a great way to get to know the VA’s skills and knowledge on his job.

  • Manage your expectations

Give your virtual assistant some time to master the job responsibilities even more so when you hire a professional from the entry-level. 

Virtual assistance service, through the heaps of digital empowerment, has become a necessity for businesses and entrepreneurs. Looking for the perfect individual may be a tasking job to do, but we are just getting started! 

Book one-time or repetitive tasks from proven top-rated professionals.

Post a service request.

Review handpicked proposals from industry leaders.

Select the best fit for you.

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6 months ago

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4 months ago

Great article. Helps get great assistants